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Program Associate I - Data, Monitoring, & Reporting Specialist

Date Posted: May 16, 2022

Job Description

Job Title

Position Title: Program Associate I – Data, Monitoring, & Reporting Specialist     

Location: Central Office             

Salary: $62,286 - $81,471

Reports to: Executive Director, Office of College and Career Readiness 

Bargaining Unit: O.S.A.S.

Benefits Eligible: Yes

In accordance with the Agreement between the Organization of School Administration and Supervisors (OSAS) and the Board of Education of the School District of the City of Detroit, the following vacancy is announced.

Position Summary:

The Program Associate I of Data, Monitoring, and Reporting Specialist will develop, analyze, and interpret districtwide Career and Technical Education (CTE) and Career Pathway data reports.  Additional duties include coordinating and maintaining compliance reports for MDE-Office of College and Career Readiness, and specific district reports associated with career readiness programs.  This role will also provide guidance, administrative, and technical support to Career Academy Leads, CTC support staff, and teachers.

Minimum Qualifications: 

  • Associates degree or Higher in a related field; or five years related experience and/or training; or equivalent combination of education and experience  
  • Must have experience in PowerSchool
  • Experience with DPSCD Student Information System (preferred)
  • Highly organized and adept at utilizing technology to complete work
  • Basic Knowledge in hardware and software installation/troubleshooting at local and school level
  • Proficient in database management, Excel, share drives, and web portals 
  • Knowledge of and experience in a secondary CTE or Career Pathway program (highly desired) or experience in a secondary educational setting (preferred)
  • General knowledge of CTE state approved report programs (i.e. CTEIS, GEMS, etc.) (preferred)
  • Ability to work with external partners such as business/industry boards, trade unions, employers, other school districts, governmental agencies, and community organizations that can be proven with evidence
  • Working knowledge of DPSCD’s Career Pathways and CTE Program Offerings
  • Ability to organize and execute workshops and events 
  • Experience in project management a plus
  • Strong interpersonal, verbal communications, and writing skills

Essential Functions:

  1. Develop, analyze, interpret, and report CTE and Career Readiness data and program reports.
  2. Create, maintain, and monitor student data through the Student Information System and MDE CTE online portals (i.e. CTEIS, GEMS, etc.).
  3. Oversee and coordinate state approved CTE MDE compliance reports (i.e. Follow-Up Survey, Work Based Learning, Credentials, SPOPS, and Enrollment).
  4. Perform data analysis to generate detailed and/or summarized internal and external reports; evaluate information being reported for consistency, completeness, and accuracy.
  5. Coordinate Professional Development/workshops for CTE and Career Pathway Instructors, CTE Support Staff, Career Academy Leads, CTE Building Coordinators, Special Populations Counselors, and Work Based Learning Coordinators.
  6. Coordinate, supervise, and provide guidance to the CTE Building Reporters.
  7. Research and provide relative data and guidance for the district’s CTE Perkins Grant application, regional improvement plan, comprehensive local needs assessment, and final CTE Perkins report.
  8. Develop policies and procedures for data handling and report submission.
  9. Provide technical support and guidance for CTE teachers, Career Academy Leads, and CTE Building Coordinators on CTE Perkins Grant Compliance requirements.
  10. Assist Program Supervisor of Talent Consortium and Work Based Learning, ESE Teacher Consultants, Program Supervisor and Program Associate I of Curriculum, Compliance, and Instructional Supports, high school and career center staff, with data and programming reports when needed.
  11. Work with district and school leadership, organizations, and employers to interpret the district’s Career and Technical Education and Career Pathway reports. 
  12. Coordinate, monitor, and support programming for CTE Special Population students.
  13. Maintain a local inventory of department and program software.
  14. Provide administrative and technical support to high school counselors and Enrollment Teams on student outreach for Career Pathway and CTE options/programs.
  15. Work with OCCR Staff to develop policies that support compliance with CTE state approved programs.
  16. Maintain and provide technical assistance for OCCR’s internal websites and Share Drives.
  17. Attend local and national professional development, workshops, and conferences to stay abreast of updates, changes, and best practices in Career and Technical Education and Career Pathway programs and disseminate information to teachers and administrators.
  18. Attend department meetings and serve on staff committees as required.
  19. Perform other duties as assigned.

Security Clearance:

Internal Applicants

If you are a current Detroit Public Schools Community District employee, you do not have to submit to a new security clearance, unless your new role requires a different type of criminal background check.

External Applicants

In alignment with Michigan law, if you are hired to fill a position, you will be required to submit to a Detroit Public Schools Community District criminal   background check. Information regarding required background checks will be shared at point of hire.

Method of Application:

Applicants must apply through the online application system. Only applications submitted through the online application system will be considered for any posted position and all applications require a resume to be considered.

All DPSCD employees are required to disclose their vaccine status, however COVID-19 vaccines are strongly encouraged but not required.

Successful candidates are required to submit official transcript(s) at point of offer to hire. Teaching service outside of the Detroit Public Schools Community District must be verified by the applicant's prior employer(s) prior to hire. It is the applicant's responsibility to provide all documentation (including copies) as requested.

Applicants requesting assistance during the application process should contact the Office of Human Resources via email at [email protected] or phone at (313) 873-6897.

DPSCD does not discriminate on the basis of race, color, national origin, sex, sexual orientation, gender identity, disability, age, religion, height, weight, citizenship, marital or family status, military status, ancestry, genetic information, or any other legally protected category, in its educational programs and activities, including employment and admissions. Questions? Concerns? contact the Civil Rights Coordinator at (313) 240-4377 or [email protected] or 3011 West Grand Boulevard, 14th Floor, Detroit MI 48202.

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