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Project Manager - Accounts Payable

Date Posted: Jan 13, 2022

Job Description

Job Title

Position Title: Project Manager, Accounts Payable

Location: Office of Finance, Accountants Payable 

Salary: $55,000 - $80,000

Reports to: Assistant Director of Accounts Payable

Bargaining Unit: N/A

Benefits Eligible: Yes

Position Summary:

The Accounts Payable Project Manager facilitates key initiatives and projects within the Accounts Payable Department. The position will be the liaison working with IT, Procurement, Finance, Operations, all schools, and various other Central Office departments on the District’s ongoing AP process improvement and system enhancements to Accounts Payable through PeopleSoft. The Project Manager will also be responsible for the development, strategy, and coordination of invoice processing as directed, and other special projects as needed.

Minimum Qualifications:

  • Must possess and provide evidence of a bachelor’s degree (BS/BA) from an institution accredited by the North Central Association of Colleges and Secondary Schools or an equivalent higher education agency.
  • Master’s degree preferred
  • PMP certification preferred
  • Proficiency in the Microsoft Office 365 suite
  • Possess a minimum of one year of management experience in Accounts Payable or Finance and a minimum of five (5) years of experience in Finance or Accounts Payable for an organization with responsibilities including a wide range of contracting principles, facilities and operations, regulatory requirements and policies, work process improvements, data analysis, and leadership of cross-functional teams.
  • Excellent interpersonal, written and verbal communication skills.
  • Ability to provide excellent customer service in a fast-paced, intense environment

Essential Functions:

  1. Lead and execute the full project management cycle by defining, planning, tracking and managing projects for Accounts Payable.
  2. Develop accountability and goals-tracking structures for tasks, deliverables, and adherence to project timelines to ensure projects stay on-track.
  3. Responsible for holding stakeholders accountable for tasks, deliverables and adherence to project timelines ensuring projects stay on-track.
  4. Establishes, reviews, and revises District invoice processing and payment policies and procedures.
  5. Drives KPI improvements, such as reducing invoice receipt to payment times.
  6. Assist with the creation of best practices and associated training related to policies and procedures.
  7. Provide oversight of end-to-end processes related to claims, invoices, payments, vendor inquiries, purchase orders and check distribution.
  8. Serve as a key lead and subject matter expert for the PeopleSoft Accounts Payable Module.
  9. Review, process and pay all authorized vendors.  Ensure timely entry of data into PeopleSoft System.
  10. Prepare information in response to requests for payment histories.
  11. Ensure regular forms and reports are processed (e.g.1099’s, end of year audit reporting, ledgers, etc.)
  12. Maintain communications and rapport with personnel in other departments and divisions.
  13. Maintain district-prescribed records of all financial transactions.
  14. Assist in the conduct of special studies and analyses.
  15. Utilize computer-driven practices for recording and maintaining financial records.
  16. Maintain district-prescribed ledgers.
  17. Fulfill other duties and responsibilities as assigned.

Security Clearance: 

Internal Applicants 

If you are a current Detroit Public Schools Community District employee, you do not have to submit to a new security clearance, unless your new role requires a different type of criminal background check. 

External Applicants 

In alignment with Michigan law, if you are hired to fill a position, you will be required to submit to a Detroit Public Schools Community District criminal background check. Information regarding required background checks will be shared at point of hire. 

Method of Application: 

Applicants must apply through the online application system. Only applications submitted through the online application system will be considered for any posted position and all applications require a resume to be considered. 

Successful candidates are required to submit official transcript(s) at point of offer to hire. Teaching service outside of the Detroit Public Schools Community District must be verified by the applicant's prior employer(s) prior to hire. It is the applicant's responsibility to provide all documentation (including copies) as requested. 

Applicants requesting assistance during the application process should contact the Office ofHuman Resources via email at [email protected] or phone at (313) 873-6897. 

DPSCD does not discriminate on the basis of race, color, national origin, sex, sexual orientation, gender identity, disability, age, religion, height, weight, citizenship, marital or family status, military status, ancestry, genetic information, or any other legally protected category, in its educational programs and activities, including employment and admissions. Questions? Concerns? contact the Civil Rights Coordinator for more information at (313) 240-4377 or [email protected] or 3011 West Grand Boulevard, 14th Floor, Detroit MI 48202   

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