Join our Talent Network
Skip to main content

Technical Series IV - Office of Curriculum & Instruction

Date Posted: Nov 11, 2021

Job Description

Job Title

Position Title: Technical Series IV - Office of Curriculum & Instruction 

Location: Fisher Building 

Salary Range: $30.64 - $33.00 per hour 

Reports to: Assistant Superintendent of Curriculum & Instruction 

Bargaining Unit: DAEOE 

Benefits Eligible: Yes

In accordance with the Agreement between the Detroit Association of Educational Office Employees (DAEOE) and the Detroit Public Schools Community District, the following vacancy is announced: 

Position Summary: As a significant member of the Office of Curriculum and Instruction, the Technical Series IV - Office of Curriculum & Instruction provides administrative support to the C&I divisions, including managing scheduling, organization and logistical needs; creating and training team members on workflow procedures in accordance with the District’s policies and procedures and making recommendations for improvement; and acting as a liaison to other departments, staff, and community, communicates with staff at various levels of the organization. 

Minimum Qualifications 

  • Candidate must possess a High School Diploma or GED certificate.  

  • Additional study beyond the high school level (in business administration, human resources, information systems) or a related field; or technical training in applications (e.g., PeopleSoft or other Human Capital, Financial Management Information Systems) is preferred. 

  • Minimum of five years of increasingly responsible experience as an executive assistant in a confidential office environment proving executive and administrative support; proven experience working for executive level staff required. 

  • Must demonstrate proficiency with all Microsoft Products, specifically Word, Excel and Powerpoint (candidates who are unfamiliar must be self-starters who are willing and able to learn quickly). 

  • Proficiency in ERP (PeopleSoft or similar system), SharePoint/Teams, and survey design tools (for example, Qualtrics/Microsoft Forms).  

  • Advanced office procedures, including filing systems, record keeping systems, business correspondence, and reporting formats. 

  • Advanced computer operating ability related to administrative and financial record keeping, databases, reporting, and presentations. 

  • Experience with requisition and purchase order management and maintaining accurate financial and statistical records. 

  • Must possess excellent communication skills, both in verbal and written formats. 

 

Essential Functions  

  1. Provides executive, administrative support to the Assistant Superintendent of Curriculum & Instruction, including screening, prioritizing, resolving, and managing incoming communications, including phone calls, emails and other written correspondence.  

  1. Obtains, compiles, organizes, and prepares information and data for various reports, meetings/board agendas, ensuring information packages are complete and meet guidelines for submittal. 

  1. Provides administrative support including drafting and typing memos, correspondence, forms, and other materials to disseminate information or provide notification. 

  1. Documents and maintains standard operating procedures for the division, including providing technical assistance for routine office tasks, such as requisition and purchase order management, requesting leave, and more. 

  1. Manages the division’s financial systems, including payroll, time tracking and purchasing, and track the deliverables for the division’s contracts, flagging key milestones for services and payments. 

  1. Provides technical assistance and administrative support to all members of the Office of Curriculum and Instruction as they work to complete key projects. 

  1. Maintains knowledge management and online collaboration spaces to support team efficiency, including adding or removing materials on others' behalf as needed. 

  1. Manages the executive calendar, aligning it to priorities by interfacing with a range of internal and external stakeholders to negotiate appointment times and secure appropriate meetings, formats, and locations. 

  1. Completes office administrative tasks, such as copying, filing, faxing, mailing, scanning, and maintaining shared calendars. Transcription and data entry as needed. 

  1. Documents and maintains standard operating procedures for the division, including providing technical assistance for routine office tasks, such as requisition and purchase order management, requesting leave, and more. 

  1. Models outstanding customer service in all interactions while managing office correspondence, answering the phone, and responding to constituent and internal requests, as well as when working with visitors to the office. 

  1. Oversees office and suite maintenance, including ensuring that office spaces are clean, welcoming, and functional, with the appropriate furniture, supplies, communication systems and technology resources. 

  1. Maintains records and implements reporting procedures in compliance with district, state, and federal requirements. 

  1. Perform other duties as assigned by the Assistant Superintendent. 

 

Security Clearance:

Internal Applicants

If you are a current Detroit Public Schools Community District employee, you do not have to submit to a new security clearance, unless your new role requires a different type of criminal background check.

External Applicants

In alignment with Michigan law, if you are hired to fill a position, you will be required to submit to a Detroit Public Schools Community District criminal background check. Information regarding required background checks will be shared at point of hire.

Method of Application:

Applicants must apply through the online application system. Only applications submitted through the online application system will be considered for any posted position and all applications require a resume to be considered.

Successful candidates are required to submit official transcript(s) at point of offer to hire. Teaching service outside of the Detroit Public Schools Community District must be verified by the applicant's prior employer(s) prior to hire. It is the applicant's responsibility to provide all documentation (including copies) as requested.

Applicants requesting assistance during the application process should contact the Office of Human Resources via email at [email protected] or phone at (313) 873-6897.

DPSCD does not discriminate on the basis of race, color, national origin, sex, sexual orientation, gender identity, disability, age, religion, height, weight, citizenship, marital or family status, military status, ancestry, genetic information, or any other legally protected category, in its educational programs and activities, including employment and admissions opportunities. Contact the Civil Rights Coordinator for more information at (313) 240-4377 or detroitk12.org/compliance.

Share: mail

Similar Jobs

Technical Series IV - Office of Curriculum & Instruction

Detroit, MI, United States
Clerical

Clerical Series - Level III - ESE Compliance

Detroit, MI, United States
Clerical