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Clerical Series - Level IV - Office of School Health & Wellness Clerical (12 Month) Update

Date Posted: Oct 15, 2021

Job Description

Job Title

Position TitleClerical Series IV – Office of School Health & Wellness Clerical (12 Month) Update

Location: Partnerships & Innovation - Office of School Health & Wellness

Salary: $18.77/hr.-$22.75/hr.

Reports to: Chief Health Officer 

Bargaining Unit: Detroit Association of Educational Office Employees (DAEOE)

Benefits EligibleYes

In accordance with the Agreement between the Detroit Association of Educational Office Employees (DAEOE) and the Board of Education of the School District of the City of Detroit, the following vacancy is announced. 

Position Summary

Under the direction of the Chief Health Officer and Director of Nursing, this individual will be responsible for providing administrative and clerical support to the Office of School Health and Wellness in accordance to the program’s policies and procedures. This will require working closely with OSHW team members, including the nursing team, central office departments, schools and external partners, ensuring day to day operations run as smoothly as possible.  The individual may be responsible for creating and organizing a variety of reports, spreadsheets, support delivery schedule creation and communication for nursing supplies, create agendas, maintain meeting minutes and any other documents relevant to OSHW operations. The clerical team member must also coordinate meetings, conferences, seminars, special events, travel arrangements and process related expenses as needed. This person will also keep records and maintain payroll services for department staff.

 

Position Funding: 

This position is funded through Federal COVID Relief funding. The position will expire on June 30, 2023 and is not guaranteed to be funded beyond that date. Prior to the expiration of the funding, your employment with the District will be non-renewed unless you are offered a funded position for the following fiscal year.   

Minimum Qualifications

  • Must possess and provide evidence of a High School Diploma or GED Certificate. 
  • Minimum of five (4) years of clerical/administrative experience.
  • Must be proficient in Microsoft Office Suite, Excel, PowerSchool and related software; preparation of documents; spreadsheets; PeopleSoft and web-based navigation.
  • Must possess good verbal, written, and interpersonal communication skills; ability to maintain a high level of confidentiality.
  • Familiar with organized and effective requisition submission and tracking
  • Ability to relate positively with staff, vendors, and clearly articulate program policy and procedures.
  • Ability to handle challenging behavior.

Essential Functions

  1. Responsible for coordinating office services, preparing a variety of reports, correspondence and related documents, data collection, assisting with budget preparation, maintaining records, staff training, and special projects. Some examples include:
    1. Coordinating Nursing coverage with Nurse Agency Partners
    2. Facilitating and maintaining email access for Contracted Nursing Staffing
    3. Assisting with license paperwork for RNs – tracking of renewals and certifications
    4. Managing smaller projects and initiatives
    5. Coordinating and scheduling of Medical Waste Disposal
    6. Working with the OSHW Assistant Director (or other assigned OSHW Team Member), support the tracking all budget related tasks (placing requisitions on the system, proactively monitoring budget lines, including nursing agency contracts, etc.)
    7. Implement school based nursing supplies inventory tracking process
    8. Implement nursing supplies requisition tracking process to ensure efficient, organized and timely ordering and acquisition of medical supplies
  2. Assist with requesting and collecting relevant data from District personnel and accurately compiling data in a timely manner.  This includes, but is not limited to:
    1. Working with State Immunization team to build school rosters specific to student immunizations and track compliance
    2. Tracking of Epi-pen and Narcan use and coordinating distribution of both to schools
    3. Ensuring schools are submitting IP-10 forms;
  3. Receive and coordinate miscellaneous reports related to district operations, such as payroll, requisition, budget expenditure, legal reports, and statistical data; this also includes nurse mileage, vacations and absences;
  4. Provide great customer service to vendors, staff and visitors by: 
    1. Greeting visitors and answering questions in-person, phone or email.
    2. Taking messages and routing calls appropriately.
    3. Educating and enforcing vendors, staff and visitors of OSHW guidelines and procedures
  5. Prepare, create and organize a variety of reports, memos, letters, agendas, meeting minutes, newsletters, flyers, spreadsheets, reports and other documents relevant to warehouse operations utilizing Microsoft Office; Word, Excel, Access, PowerPoint software programs, and warehouse management software.
  6. Coordinate meetings, conferences, seminars, special events, travel arrangements and process related expenses and reimbursements.
  7. Ability to exercise initiative, use good discretion and judgment, work as part of team, and work in a fast-paced environment with minimum direction
  8. Process office mail, prepare and assist with bulk mailings.
  9. Perform other duties as assigned by supervisor.

 

Security Clearance:

Internal Applicants

If you are a current Detroit Public Schools Community District employee, you do not have to submit to a new security clearance, unless your new role requires a different type of criminal background check.

External Applicants

In alignment with Michigan law, if you are hired to fill a position, you will be required to submit to a Detroit Public Schools Community District criminal background check. Information regarding required background checks will be shared at point of hire.

Method of Application:

Applicants must apply through the online application system. Only applications submitted through the online application system will be considered for any posted position and all applications require a resume to be considered.

Successful candidates are required to submit official transcript(s) at point of offer to hire. Teaching service outside of the Detroit Public Schools Community District must be verified by the applicant's prior employer(s) prior to hire. It is the applicant's responsibility to provide all documentation (including copies) as requested.

Applicants requesting assistance during the application process should contact the Office of Human Resources via email at [email protected] or phone at (313) 873-6897.

DPSCD does not discriminate on the basis of race, color, national origin, sex, sexual orientation, gender identity, disability, age, religion, height, weight, citizenship, marital or family status, military status, ancestry, genetic information, or any other legally protected category, in its educational programs and activities, including employment and admissions. Questions? Concerns? contact the Civil Rights Coordinator at (313) 240-4377or [email protected] or 3011 West Grand Boulevard, 14th Floor, Detroit MI 48202.

 

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