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Senior Director - Procurement

Date Posted: Oct 13, 2020

Job Description

Job Title

Position Title: Senior Director – Procurement

Location: Fisher Building 3011 W. Grand Blvd 11th Floor Detroit, MI

Salary: $85,000 - $110,000 (annually)

Reports to: Executive Director, Procurement

Bargaining Unit: N/A

Benefits Eligible: Yes

Position Summary:

The Senior Director of Procurement will set the organization’s supply strategy, expand the supply base, and negotiate best value goods and services to support the success of a dynamic Finance Team committed to a new future for urban education. Responsibilities include ensuring compliance with Federal, State, and local laws and District policies through clear communications and accurate documentation for the public record. Daily tasks include leading the Procurement Team of Buyers, Project Managers, and Assistant Buyers and interfacing with multiple departments across the organization to manage and balance changing District priorities.

Minimum Qualifications:

  • Master’s Degree required; MBA preferred.
  • Candidate must have a minimum of one year of management experience in Procurement or Finance and a minimum of five (5) years of experience in senior management for an organization with responsibilities including a wide range of contracting principles, regulatory requirements and policies, work process improvements, data analysis, and leadership of cross-functional teams.
  • Two (2) years or equivalent experience formally training and educating adults; understanding of best practices in developing products for Adult Education preferred.
  • Must have or be willing working toward public procurement related certifications.
  • Extensive experience working in an Oracle/PeopleSoft ERP environment required.
  • Fluency in all Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and basic Web browser.
  • Knowledge and skill in data analysis and reporting, particularly in developing and driving Key Performance Metrics.
  • Demonstrated experience and track record of success in:
    • Leading strategic organizational initiatives related to compliance and accountability.
    • Leading significant cross-functional initiatives in diverse and complex organizational settings.
    • Managing towards outcomes and ambitious goals with limited resources.
    • Proactive and responsive problem solving.
    • Establishing performance measures and goals and assessing progress toward achievement.
    • Ability to break down complex issues and report on the next steps.
    • Experience in software development, preferred.

Essential Functions:

  1. Establish, review, and revise District contracting and purchasing policies and procedures.
  2. Drive KPI improvements, such as reducing time-to-contract relating to competitive solicitations.
  3. Ensure compliance with contracting statutes, laws, rules, regulations, policies and procedures.
  4. Establish best practices and training related to procurement methods, purchasing, customer service, and contract negotiations.
  5. Oversee and participate in contract modifications, negotiation of changes and exercising of options, investigation and resolution of contract delays.
  6. Drive philosophy of continuous improvement throughout the organization relating to cost, quality, and delivery.
  7. Conduct and oversee the performance management processes of the Procurement Team.
  8. Perform supervisory personnel management responsibilities.
  9. Ensure effective initiation and completion of procurement initiatives set forth by the Procurement leadership.
  10. Assist in procurement efforts to efficiently and effectively enable schools and departments to maximize the value they receive from suppliers.
  11. Work in collaboration with Departments and Schools to adhere to district policies and achieve district goals.
  12. Review incoming requisitions, arrange workflow, process requisitions, prepare approval packets, distribute work assignments to expedite handling of requisitions and procurement for all facilities, food service, transportation and safety related purchases.
  13. Oversee business process re-engineering for procurement and work closely with IT to implement.
  14. Serve as a point of contact for all external audit inquiries and support any internal audits that are conducted.
  15. Communicate, work in collaboration and assist with key persons, schools, and departments to ensure schools/department understand the procurement/RFP process so they can generate requisitions and receive purchases in a timely fashion (answer phones/emails).
  16. Establish goals and objectives annually; monitor attainment and modify objectives as priorities dictate.
  17. Work with staff to develop procurement plans, focusing on process, output and outcome.
  18. Determine the disposition of questionable bids; spot check purchase order and accompanying specifications for completeness and accuracy; and approve the issuance of cancellations or correction notices on purchase orders.
  19. Direct preparation of and /or prepare procurement reports as needed.
  20. Participate in special projects and initiatives and perform special assignments.
  21. Manage Planning, Sourcing, RFQ (Request for Quote), RFP (Request for Proposal), and PO placement processes:
    1. Analyze, evaluate and issue requests for proposals/quotes, as a result of customer requisition.
    2. Assist in the completion of all Freedom of Information Act requests within procurement.
    3. Request supplier quotation from suppliers.
    4. Analyze the supplier quotation with RFQs issued and approve purchase orders.
    5. Facilitate the competitive bidding process (prepare bids, post bids, facilitate the evaluation process, prepare approval packet).
    6. Send follow ups to the stakeholders for clarification, if necessary.
    7. Process Purchase Orders.
  22. Perform miscellaneous internal procurement support activities (approving suppliers, answering questions, changing/updating purchase orders, correcting technical issues).
  23. Provide reports and contracts as needed.
  24. Ensure Procurement Policies are updated.
  25. Ensure that all office staff provide responsive, courteous and helpful customer service to the schools, staff and other stakeholders they serve.
  26. Work collaboratively and take responsibility for the Procurement Team’s effectiveness and work products.
  27. Fulfill other duties and responsibilities as assigned by Procurement leadership.

 

Security Clearance:

Internal Applicants

If you are a current Detroit Public Schools Community District employee, you do not have to submit to a new security clearance, unless your new role requires a different type of criminal background check.

 

External Applicants

In alignment with Michigan law, if you are hired to fill a position, you will be required to submit to a Detroit Public Schools Community District criminal background check. Information regarding required background checks will be shared at point of hire.

 

Method of Application:

Applicants must apply through the online application system. Only applications submitted through the online application system will be considered for any posted position and all applications require a resume to be considered.

 

Successful candidates are required to submit official transcript(s) at point of offer to hire. Teaching service outside of the Detroit Public Schools Community District must be verified by the applicant's prior employer(s) prior to hire. It is the applicant's responsibility to provide all documentation (including copies) as requested.

 

Applicants requesting assistance during the application process should contact the Office of Human Resources via email at [email protected] or phone at (313) 873-6897.

 

DPSCD does not discriminate on the basis of race, color, national origin, sex, sexual orientation, gender identity, disability, age, religion, height, weight, citizenship, marital or family status, military status, ancestry, genetic information, or any other legally protected category, in its educational programs and activities, including employment and admissions. Questions? Concerns? contact the Civil Rights Coordinator at (313) 240-4377 or [email protected] or 3011 West Grand Boulevard, 14th Floor, Detroit MI 48202.

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