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Assistant Director, State Reporting, Compliance, and Policy

Date Posted: Jun 11, 2020

Job Description

Job Title

Job Title: Assistant Director, State Reporting, Compliance, and Policy 

Posting Date: June 10, 2020  

Closing Date: Until Filled 

Salary Details: $70,000 - $95,000 (annually) 

Job Type: Administrative 

Benefits Eligibility: Successful candidates will be eligible for competitive medical, dental, vision and life insurance coverage, as well as generous illness and/or vacation days. 

Reports to: Senior Director, Student Information Services 

Location: Fisher Building 

 

 Position Summary 

The Data, Assessment, and Accountability (DAA) division ensures that the District maintains accurate, high quality and timely data analysis about how our students, staff, schools, and the District are performing.  The DAA achieves this by effectively administering assessments; supporting the production and management of student data; building and maintaining the District’s data infrastructure/integration and ensuring District-level staff and leaders can access data on the most important student outcomes; and by conducting analysis and research to support the District’s measures of teacher and leader effectiveness. 

As a significant member of the DAA division, the Assistant Director works with the Senior Director, Student Information Services to provide leadership and direction on the District’s design, implementation, and maintenance of processes, systems, and controls in accordance with pupil accounting requirements and other state and federal regulations and administrative guidelines.  This includes days and clock hours, educational entities, pupil membership counts, master/student scheduling and attendance, pupil membership transfers (Section 25e), non-resident and schools of choice options, non-conventional student programs, District and state reporting and analysis, and more.  The Assistant Director stays abreast of state and federal policy changes and adapts the District’s reporting and compliance procedures accordingly. The Assistant Director is also responsible for developing building-level capacity through our SIS leads to implement procedures for maintaining complete and accurate documentation on student enrollments, exits, and attendance, and facilitating timely field audits. 

 

Qualifications 

Education: 

 

Bachelor’s degree and/or technical or equivalent experience in education.  

The ideal candidate will have most or all the following professional experiences and competencies: 

  • Minimum of three (3) years of experience in pupil accounting-principles, practices, and methods; previous K-12 and management experience strongly preferred 
  • Michigan School Business Officials Pupil Accounting Specialist certification or willingness to obtain strongly preferred  
  • In-depth understanding of the requirements and timelines for student data submissions to the Michigan Department of Education (MDE), Center for Educational Performance and Information (CEPI), and the U.S. Department of Education 
  • Understanding of the requirements and timelines for student data submissions to the Michigan Department of Education (MDE), Center for Educational Performance and Information (CEPI), and the U.S. Department of Education preferred 
  • Strong experience in the use and support of other technology, database applications, and state-specific systems, including the Michigan Student Data System (MSDS), Graduation and Dropout Application (GAD), Educational Entity Master (EEM), and OEAA Secure Site 
  • Demonstrated ability to monitor, document, and communicate state and federal policy changes, and propose the necessary adjustments to District policies and procedures for alignment. 
  • Experience and proficiency with Excel and Microsoft Word software, and statistical analysis software 
  • Demonstrated ability to collect, evaluate, and analyze data from a variety of sources and use this knowledge to make recommendations 
  • Strong professional development skills, including the creation and facilitation of in-person sessions and the creation of online training materials 
  • Strong background in analysis of complex data to communicate key messages to stakeholders 
  • Ability to balance multiple projects within a data-driven accountability environment  
  • Working knowledge of state accountability systems 
  • Ability to translate Department and District goals into everyday work activities and consistently implement District accountability policies and procedures 
  • Excellent communication skills, both in verbal and written formats 
  • Comfort working in a fast-paced and ambiguous environment 
  • Expertise and experience working in an urban public school district is a plus 

 

Essential Functions: 

Under the direction of the Senior Director, Student Information Services, the Assistant Director, State Reporting, Compliance, and Policy, shall: 

 

  • Provide strategic leadership to the District, developing strategy across all pupil accounting workstreams and setting clear, specific, and ambitious performance measures for priorities 
  • Implement clear systems to monitor the progress of compliance and state reporting activities and revise approach when work is not leading to intended outcomes  
  • Build relationships across internal departments to drive collaboration and project success; interact with and respond effectively and promptly to urgent requests from multiple internal and external DPSCD stakeholders 
  • Work closely with school and central office staff to develop a deep understanding of successes and challenges in the field, advance shared work, reframe problems and develop creative solutions; build relationships with and actively engage internal and external stakeholders in generating ideas and gathering feedback on continuous improvement of processes and procedures that improve the quality, integrity, and reporting of student information 
  • Develop and implement strategy for school-facing supports for pupil accounting requirements and pupil auditing field audits; develop comprehensive training plan and corresponding resources and communications for school staff; and manage support systems for schools 
  • Prepare and submit on-time and accurate certifications of state and federal data submissions, including but not limited to general collection, early childhood general collection, teacher-student data link, and student record maintenance submissions 
  • Create compelling analyses and reports of school, district and state reported data to determine and/or adjust the District’s direction regarding compliance and reporting 
  • Keep senior leaders informed of changes in state and federal legislated requirements, developments in policy, and research; work with other DPSCD offices to monitor proposed legislation, policies, procedures and directives 
  • Draft policies, design processes and systems, and develop corresponding administrative guidance in accordance with legislative requirements and administrative rules that streamlines core student information functions, minimize duplication of efforts and redundancies, improves data accuracy and completeness, and ensures alignment with District and school needs 
  • Serve as primary District liaison between WRESA and Michigan Department of Education auditors and appropriate departments, schools, and departments for all pupil accounting related reporting and audit activities  
  • Sets clear expectations and a vision for success that allow others to understand their role; implements clear systems to monitor the progress of projects or services and revises approach when work is off track. 
  • Anticipate challenges in advance and help organize efforts to tackle roadblocks 
  • Develop and curate strong knowledge management systems to help improve district communication and accelerate continuous improvement 
  • Develop and maintain a system for managing timelines and monitoring the completion of all District state and federal reporting 
  • Demonstrate an effective approach to team¿building including clarity of purpose and shared responsibility 
  • Perform other duties as assigned by Senior Director, Student Information Services 

 

 

 

Security Clearance:

Internal Applicants

If you are a current Detroit public schools employee, presently employed with the district, you do not have to submit a fee related to obtaining the Detroit public schools security clearance, unless your new role requires a different type of security clearance.

External Applicants

If you are hired to fill a vacant position, you will be required to submit a Detroit public schools security clearance. At point of offer to hire, you will be responsible for a non-refundable payment of $64.50 via Visa, Master Card, American Express, Discover Card, cashier's check, or money order, payable to the DPSCD Police Department. No personal checks or cash is accepted.

 

Method of Application:

Applicants must apply through the online application system. Only applications submitted through the online application system will be considered for any posted position and all applications require a resume to be considered.

Successful candidates are required to submit official transcript(s) at point of offer to hire. Teaching service outside of the Detroit Public Schools Community District must be verified by the applicant's prior employer(s) prior to hire. It is the applicant's responsibility to provide all documentation (including copies) as requested.

Applicants requesting assistance during the application process should contact the Office of Human Resources via email at [email protected] or phone at (313) 873-6897.

DPSCD does not discriminate on the basis of race, color, national origin, sex, disability, age, religion, height, weight, citizenship, marital or family status, military status, ancestry, genetic information, or any other legally protected category, in its educational programs and activities, including employment and admissions Concerns? Contact the Civil Rights Coordinator at (313) 240-4377 or detroitk12.org/compliance.

 

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