Early Childhood Intake Coordinator (Technical Series - Level IV)

Job Description

Job Title

Position Title: Exceptional Student Education Intake Coordinator-Early Intervention / Early On (Technical Series Level IV)

Location: Office of Exceptional Student Education (ESE)

Salary: $32.67 - $36.05/hourly

Reports to: ESE Lead Administrator of Early Childhood / Early On

Bargaining Unit: DAEOE

Benefits Eligible: Yes

Telecommuting Eligibility: Site based. Not eligible for telecommuting

In accordance with the Agreement between the Detroit Association of Educational Office Employees (DAEOE) and the Board of Education of the School District of the City of Detroit, the following vacancy is announced. 

Position Summary:

The ESE Intake Coordinator builds and cultivates relationships with a wide variety of internal and external stakeholders. Performs administrative and technical support functions such as support for operations and data reporting and analysis.  The ESE Intake Coordinator is responsible for supporting significant cross-functional initiatives in a diverse and complex organization setting and contributes to the efficient operation of the work unit. 

Minimum Qualifications:

• Must possess and provide evidence of a High School Diploma or GED Certificate. 
• Minimum of five (5) years of clerical/administrative experience.
• Must be proficient in Microsoft Office Suite, Excel, PowerSchool and related software; preparation of documents; spreadsheets; PeopleSoft and web-based navigation.
• Must possess good verbal, written, and interpersonal communication skills; ability to maintain a high level of confidentiality.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to details.
• Ability to work independently and provide results.
• Ability to relate positively with parents and articulate program policy and procedures.
• Ability to work with other professionals in a collaborative manner.
• Time management and administrative skills.
• Ability to handle challenging behavior.

Essential Functions

1. Provide technical assistance and administrative support to the Exceptional Student Education Early Intervention/Early-On team.
2. Cultivate and manage relationships, serving as a consultant and technical thought-partner to Early Intervention  as they make research-based decisions about school, district, and reform efforts.
3. Record, track, and manage all records pertaining to department personnel vacancies, evaluations for students, communication with parents (written, electronic and in person), track timelines.
4. Provide technical support for data reporting and analysis; process evaluation reports management information into reports and spreadsheets for tracking, accountability, budgeting and payroll purposes.
5. Responds to and resolves administrative inquiries and questions.
6. Maintain records and implement reporting procedures in compliance with district, state, and federal requirements.
7. Assist with logistical and material resources for team meetings, workshops, and conferences.
8. Perform complex administrative and technical tasks for the Exceptional Student Education team, including those of a confidential nature.
9. Facilitate and initiate the processing and tracking of purchasing requisitions. Review work to ensure accuracy, completeness, and adherence to quality standards, policies, and procedures.
10. Maintain an accurate calendar of all departmental activities.
11. Maintain and track all incoming and outgoing department assessment protocols.
12. Maintain accurate incoming and outgoing files for current and previous students.
13. Guide parent during evaluation, review, annual and transition.
14. Monitor individual student’s progress to enrollment.
15. Take corrective measures to enhance correct submission of documents.
16. Perform other Technical Level IV duties as assigned by the Assistant Superintendent or their designee.

  Security Clearance: 

Internal Applicants 

If you are a current Detroit Public Schools Community District employee, you do not have to submit to a new security clearance, unless your new role requires a different type of criminal background check.  

External Applicants 

In alignment with Michigan law, if you are hired to fill a position, you will be required to submit to a Detroit Public Schools Community District criminal background check. Information regarding required background checks will be shared at point of hire.  

Method of Application: 

Applicants must apply through the online application system. Only applications submitted through the online application system will be considered for any posted position and all applications require a resume to be considered.  

Successful candidates are required to submit official transcript(s) at point of offer to hire. Teaching service outside of the Detroit Public Schools Community District must be verified by the applicant's prior employer(s) prior to hire. It is the applicant's responsibility to provide all documentation (including copies) as requested.  

Applicants requesting assistance during the application process should contact the Office of Human Resources via email at [email protected] or phone at (313) 873-6897.  

DPSCD does not discriminate on the basis of race, color, national origin, sex, sexual orientation, gender identity, disability, age, religion, height, weight, citizenship, marital or family status, military status, ancestry, genetic information, or any other legally protected category, in its educational programs and activities, including employment and admissions. Questions? Concerns?       Contact the Civil Rights Coordinator for more information at (313) 240-4377 or [email protected] or 3011 West Grand Boulevard, 14th Floor, Detroit MI 48202.