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ESE Technical Series - Level III - Ancillary Services

Date Posted: Sep 12, 2023

Job Description

Job Title

Position Title:  Exceptional Student Education Technical Series III – Ancillary Services 

Location: West Side Academy 

Salary: $21.96 - $30.08 Hourly

Reports to:  Exceptional Student Education Senior Director of Ancillary Services 

Bargaining Unit: DAEOE 

Benefits Eligible: Yes 

Telecommuting Eligibiity: Eligible for telecommuting up to 20% (one (1) day per week)

In accordance with the Agreement between the Detroit Association of Educational Office Employees (DAEOE) and the Board of Education of the School District of the City of Detroit, the following vacancy is announced. 

Position Summary: 

The Technical Series III works within the Department of Ancillary Services, serving as a laiason between central office staff, building based personnel, and other District departments. The Technical Series III provides training to clerical staff pertaining to ancillary procedures, assists with payroll and the submission of requisitions, schedules student evaluations including the intake process, answers incoming call, responds to email communications, and maintains inventory of department supplies. The Technical Series III provides outstanding customer service to all stakeholders, and consistently models DPSCD’s core values.   

Minimum Qualifications: 

  • Candidate must possess and provide evidence of a High School Diploma or GED certificate  

  • College coursework in clerical and office administration skills preferred 

  • Minimum four (4) years of clerical/administrative experience. 

  • Must possess excellent verbal, written, and interpersonal communication skills 

  • Experience maintaining high level of confidentiality, responding to public inquiries and internal requests with a high degree of diplomacy and professionalism 

  • Ability to work independently and collaboratively with others 

  • Ability to work effectively and flexibly using proven organization/time management skills, performing multi-tasks and prioritizing work to meet deadlines and successfully achieve department goals. 

  • Knowledge of school operations services, including but not limited to, filing systems, record keeping systems, business correspondence, and reporting formats 

  • Experience working with diverse groups of people 

  • Proficient in word processing, spreadsheet applications, the development of quality presentations, brochures and flyers, and other business related applications/software including Office 365 (Microsoft Word, Excel, PowerPoint, and Outlook) 

  • Proficiency working with PeopleSoft and PowerSchool preferred 

Essential Functions: 

  1. Serves as a laiason between central office staff, building based personnel, and other District departments. 

  1. Provides training to clerical staff pertaining to ancillary procedures rlevent to job duties. 

  1. Assists with the preparation and timely submission of payroll and payroll corrections. 

  1. Accurately submits ESE requisitions, receives on items/services purchased, and works collaboratively with the Procurement Department to resolve purchasing issues.   

  1. Schedules student evaluations and assists with he completion of the intake process. 

  1. Answers incoming office calls, returns calls within 24-48 hours, and responds to email communications in a timely manner. 

  1. Maintains comprehensive inventory of departmental supplies and communicating with ancillary administrators to ensure all items required to perform job functions have been requested. 

  1. Prepares a variety of reports, correspondence and related documents, data collection, assisting with the budget preparation process, maintaining records, and special projects.

  1. Assists with requesting and collecting related data from District personnel and accurately compile data in a timely manner.

  1. Assists with activities and department functions relevant to media relations and communications; assist with dissemination of information to stimulate interest in and broaden understanding of the District.

  1. Keeps department leadership informed of progress of special projects and monitors projects to determined status of each project.

  1. Coordinates and assists with planning of conferences and meetings; make travel reservations and keep calendar of appointments for executives. 

  1. Keeps informed of districts policies and procedures, answers related internal and external questions within purvue of job duties and responsibilities.

  1. Researches and compiles relevant data and materials to supplement departmental reports, media relations, and the communication of activities. 

  1. Other duties as assigned by supervisor or designee. 

Security Clearance: 

Internal Applicants 

If you are a current Detroit Public Schools Community District employee, you do not have to submit to a new security clearance, unless your new role requires a different type of criminal background check. 

External Applicants 

In alignment with Michigan law, if you are hired to fill a position, you will be required to submit to a Detroit Public Schools Community District criminal background check. Information regarding required background checks will be shared at point of hire. 

Method of Application: 

Applicants must apply through the online application system. Only applications submitted through the online application system will be considered for any posted position and all applications require a resume to be considered. 

Successful candidates are required to submit official transcript(s) at point of offer to hire. Teaching service outside of the Detroit Public Schools Community District must be verified by the applicant's prior employer(s) prior to hire. It is the applicant's responsibility to provide all documentation (including copies) as requested. 

Applicants requesting assistance during the application process should contact the Office of Human Resources via email at [email protected] or phone at (313) 873-6897. 

DPSCD does not discriminate on the basis of race, color, national origin, sex, sexual orientation, gender identity, disability, age, religion, height, weight, citizenship, marital or family status, military status, ancestry, genetic information, or any other legally protected category, in its educational programs and activities, including employment and admissions. Questions? Concerns? contact the Civil Rights Coordinator for more information at (313) 240-4377 or [email protected] or 3011 West Grand Boulevard, 14th Floor, Detroit MI 48202. 


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