Project Manager - Procurement & Reporting Specialist

Job Description

Job Title

Position Title: Project Manager, Procurement and Reporting Specialist                                    

Location: Office of Strategy and Academics                 

Salary: $72,579 - $89,544

Reports to: Assistant Director of Instructional Materials and Procurement

Bargaining Unit: None

Benefits Eligible: Yes

Position Summary:

We are seeking a Procurement and Reporting Specialist to join the Strategy and Academics Operations team. The operations team supports the logistics needs of various departments in the office of Strategy and Academics. As a significant member of the Office Strategy and Academics, the Procurement and Reporting Specialist supports multiple teams by initiating and overseeing the purchasing process in its entirety, from requisitioning to invoicing.

The Requisition Specialist will also support the office in continuing to enhance its vision for effective budget management across teams by reviewing current practices and contributing to strengthening the team’s commitment to fiscal responsibility.  

Minimum Qualifications

• Education: Bachelor’s Degree or higher
• Minimum of three (3) years’ professional experience with a history of successfully managing projects and/or supporting budgeting across multiple teams or departments.
• Must demonstrate proficiency with all Microsoft Products, specifically Word, Excel, Microsoft Forms, SharePoint, and Teams
• Experience with Microsoft PowerAutomate and PowerBI strongly preferred; candidates who are unfamiliar must be self-starters who are willing and able to learn quickly.
• Proficiency in ERP (PeopleSoft or similar system), and survey design tools (Qualtrics, MS Forms)
• Experience with requisition and purchase order management and maintaining accurate financial and statistical records.
• Expertise in developing cross-departmental project plans including goals, milestones, dates, and responsibilities 
• Experience in the development and tracking of budgets and procurement.  
• Must possess strong communication skills, both in verbal and written formats.
• Must demonstrate ability to prioritize and manage multiple tasks.

Essential Functions:

1. Oversee the procurement process for multiple departments within the office of Strategy and Academics, including reviewing request submissions, submitting requisitions, monitoring approval process, receiving, and invoicing
2. Develop, implement and maintain data and reporting systems to provide real-time displays of pertinent information related to budget management. 
3. Review all documentation submitted for each request thoroughly and follow up with teams as needed to streamline the approval process
4. Maintain detailed records of all requisitions, purchase orders, and invoices
5. Support and monitor the competitive bid request process for the office of Strategy and Academics
6. Implement strong reporting and analysis practices associated with all budgetary and procurement functions of the Office of Strategy and Academics including purchasing, budget variance, contracts, board approvals, and competitive bids.
7. Draft informative and effective reminders and knowledge articles related to procurement deadlines, refreshers, and updated processes and procedures.
8. Coordinate the development of year-long plans for procurement, contracting, and board approval items for multiple departments.
9. Develop a training database for the Office of Strategy and Academics with documented processes and procedures associated to purchasing, travel requests, budget management, budget transfers, and other related topics.
10. Collaborate effectively with various teams in the Office of Finance to ensure timely processing of requisitions and invoices.
11. Build effective relationships with staff members to execute on the objectives of the Office of Strategy and Academics
12. Perform other duties as assigned by supervisor.

Security Clearance:

Internal Applicants 

If you are a current Detroit Public Schools Community District employee, you do not have to submit to a new security clearance, unless your new role requires a different type of criminal background check.  

External Applicants 

In alignment with Michigan law, if you are hired to fill a position, you will be required to submit to a Detroit Public Schools Community District criminal background check. Information regarding required background checks will be shared at point of hire.  

Method of Application:

Applicants must apply through the online application system. Only applications submitted through the online application system will be considered for any posted position and all applications require a resume to be considered.   

Successful candidates are required to submit official transcript(s) at point of offer to hire. Teaching service outside of the Detroit Public Schools Community District must be verified by the applicant's prior employer(s) prior to hire. It is the applicant's responsibility to provide all documentation (including copies) as requested.  

Applicants requesting assistance during the application process should contact the Office of Human Resources via email at [email protected] or phone at (313) 873-6897.  

DPSCD does not discriminate on the basis of race, color, national origin, sex, sexual orientation, gender identity, disability, age, religion, height, weight, citizenship, marital or family status, military status, ancestry, genetic information, or any other legally protected category, in its educational programs and activities, including employment and admissions opportunities. Contact the Civil Rights Coordinator for more information at (313) 240-4377 or detroitk12.org/compliance.