Deputy Executive Director, Employee Health Services
Date Posted: Mar 10, 2023
Job Description
Job Title
Position Title: Deputy Executive Director, Benefits and Employee Health Services (EHS)
Location: Central Office, Employee Health Services, 3011 West Boulevard, 10th Floor, Detroit, MI 48202
Salary: $99,807 - $143,932
Reports to: Executive Director, Employee Health Services
Bargaining Unit: Non-Union
Benefits Eligible: Yes
Position Summary
The Deputy Executive Director of EHS, reporting to the Executive Director of EHS, is a member of the Office of Human Resources management team. The Deputy Executive Director of EHS oversees all facets of EHS, including coordinating benefit plans, and assisting in the administration of new benefit plan designs, rate negotiations, annual enrollment, and employee wellness initiatives. The Deputy Executive Director of EHS conducts ongoing dialogue with benefit carriers, third party benefit administrators and employees to ensure accuracy in the delivery of the District’s benefit programs, and consistently directs the work of the District’s third party benefit administrators. The Deputy Executive Director of EHS is also responsible for overseeing and monitoring all facets of the employee leave management and disability accommodation processes, including those arising under the Family and Medical Leave Act (FMLA) and Americans with Disabilities Act (ADA), and all other EHS programs. The Deputy Executive Director of EHS brings subject matter expertise in the areas of FMLA and ADA to enrich and streamline the District’s processes and procedures in these areas, and consistently monitor compliance. The Deputy Executive Director of EHS reviews, prepares and updates District policies and guidelines pertaining to employee leave and disability accommodation. The Deputy Executive Director of EHS provides training to EHS and District staff, and provides consultation and support to principals and other worksite administrators with respect to the handling of leave and accommodation issues. The Deputy Executive Director of EHS is responsible for all aspects of managing the division budget and overseeing benefit plan spending of more than $65M annually. The Deputy Executive Director of EHS develops and implements effective systems to ensure compliance with DPSCD policies, federal, state and local laws. The Deputy Executive Director of EHS manages, coaches, trains, develops, and evaluates staff in EHS, as assigned.
Minimum Qualifications
Bachelor’s Degree from an accredited institution in business administration, human resources management, organizational development, pre-law, or a related field; Master’s Degree preferred
Must possess a minimum of 10-15 years of demonstrated, progressively more responsible experience in the administration of employee benefits, leave of absence programs, FMLA and ADA claims
Prior experience managing staff, including hiring, onboarding, directly supervising, training, and managing conduct and performance
Demonstrated record of implementing systemic improvements to complex problems
Demonstrated success leading teams to achieve quantifiable results by applying strategic methodology
An understanding of legal requirements pertaining to benefits administration, and employee leave and disability accommodation administration, including Family and Medical Leave Act, and Americans with Disabilities Act
Highly self-motivated with the ability to successfully drive change with minimal supervision
Demonstrated proficiency in Office 365 applications, leave management systems and HR systems required
Demonstrated excellent oral and written communication skills required
Demonstrated exceptional organizational skills required
Experience with PeopleSoft 9.0+ preferred
Essential Functions
Skillfully develop and implement new ways of work while supporting others to manage change, and implement clear systems to monitor the progress of projects or services and revise approach when work is off track.
Model excellent judgment, including under pressure, proactively identify issues, consider nuances in decision making, develop thoughtful and creative solutions to problems, and manage the continuous improvement process.
Plan and execute projects and events adhering to stated timelines.
Oversee vendor management via handling requests and issues as needed, including invoice review/audit/approval.
Lead the development and monitoring of division budget and benefit plan spending in excess of $65M annually.
Develop a vision, key strategies and analysis around benefit plan/program offerings and wellness initiatives, including working with other departments to develop a stakeholder engagement strategy and feedback plan.
Conduct ongoing dialogue with benefit carriers, manage third party administrators and liaise with employees to ensure accuracy in the delivery of the District’s benefit programs.
Recommend cost effective savings around benefit designs and innovative plan offerings.
Assist in the development and administration of new plan designs, rate negotiations, and annual enrollment, to include benchmarking with similarly-situated organizations.
Ensure required documentation is completed and filed timely within guidelines.
Analyze healthcare trends and provide detailed assessments around findings.
Design, develop, and generate program/employee related reports, analyzing the data to ensure accuracy and that the content meets division needs and requirements.
Design and codify workflows, systems, operating principles, and protocols, to ensure the consistent implementation of efficient, high-quality processes in alignment with Office of Human Resources and District goals.
Oversee and monitor the leave and disability accommodation processes to include compliance with applicable laws and adherence to applicable District policies and procedures.
Provide in-service training to staff on leave and disability accommodation issues.
Assist administrators/supervisors in the interpretation of EHS policies and procedures.
Maintain appropriate files in a confidential manner consistent with federal and state regulations.
Maintain accurate data, and conduct assessments and reviews, and prepare reports, as needed.
Attend grievances, arbitrations, tenure appeal hearings, Board meetings, and other proceedings/meetings, as required.
Supervise and evaluate team members, as assigned, to effectively execute the activities involved in the performance of their duties, and ensure that they provide responsive, courteous and helpful customer service to the schools, staff and other stakeholders they serve.
Provide timely feedback and coaching to team members to ensure performance metrics are being met or exceeded.
Train and evaluate the performance of assigned team members, to ensure exceptional customer satisfaction.
Build relationships with stakeholders, develop cross-functional work groups, collaborate, and work across the District to advance the EHS work, streamline processes, and foster innovation.
Provide assistance in other human resources functions as necessary.
Fulfill other related duties and responsibilities as assigned or required.
Security Clearance:
Internal Applicants
If you are a current Detroit Public Schools Community District employee, you do not have to submit to a new security clearance, unless your new role requires a different type of criminal background check.
External Applicants
In alignment with Michigan law, if you are hired to fill a position, you will be required to submit to a Detroit Public Schools Community District criminal background check. Information regarding required background checks will be shared at point of hire.
Method of Application:
Applicants must apply through the online application system. Only applications submitted through the online application system will be considered for any posted position and all applications require a resume to be considered.
All DPSCD employees are required to disclose their vaccine status, however COVID-19 vaccines are strongly encouraged but not required.
Successful candidates are required to submit official transcript(s) at point of offer to hire. It is the applicant's responsibility to provide all documentation (including copies) as requested.
Applicants requesting assistance during the application process should contact the Office of Human Resources via email at [email protected] or phone at (313) 873-6897.
DPSCD does not discriminate on the basis of race, color, national origin, sex, sexual orientation, gender identity, disability, age, religion, height, weight, citizenship, marital or family status, military status, ancestry, genetic information, or any other legally protected category, in its educational programs and activities, including employment and admissions opportunities. Contact the Civil Rights Coordinator for more information at (313) 240-4377 or detroitk12.org/compliance.
