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Assistant Director of Financial Operations - Exceptional Student Education

Date Posted: Aug 4, 2022

Job Description

Job Title

Position Title: Assistant Director of Financial Operations – Exceptional Student Education 

Location: Central Office 

Salary: $70,000 - $99,807 

Reports to: Assistant Superintendent, Exceptional Student Education 

Bargaining Unit:  Non-union 

Benefits Eligible: Yes 

Position Summary: 

The Assistant Director of Financial Operations in Exceptional Student Education (ESE) works as a liaison among internal departments and external entities to effectively manage ESE financial information. The Assistant Director is responsible for oversight of financial activities as it pertains to ESE, including, general ledger, budgeting and forecasting, payroll, compliance, accounts receivable, accounts payable, account reconciliation, purchasing and financial reporting. Through close collaboration with the Office of Finance, the Assistant Director will streamline related financial procedures through the integration of technology and the designing/development of regular reports. The Assistant Director will be responsible for developing and leading professional learning opportunities for staff as it relates to ESE finances and financial-related procedures. The Assistant Director’s responsibilities may be shared between ESE and the Office of Finance.  

Minimum Qualifications: 

  • Bachelor’s degree from an accredited college or university 

  • Master’s degree in Public Administration, Business Administration, Public Policy or related fields is strongly preferred 

  • Certified Public Accountant license and/or Michigan School Business Officials Chief Financial Officer Certification preferred 

  • Strong verbal and written communication skills, including report writing 

  • Five (5) years of successful school business experience in an administrative leadership capacity for a K-12 school district, Intermediate School District, or in a public/private organization, preferably supervising payroll, procurement, and budget functions 

  • Minimum of two (2) years’ experience managing staff directly or indirectly 

  • Proficiency with the Microsoft Office 365 and associated applications  

  • Experience with PeopleSoft 9.0+ preferred 

  • Demonstrated knowledge of and experience adhering to finance and special education laws and regulations 

  • Demonstrated use of financial planning tools and strategies   

  • Strong orientation to detail  

Essential Functions: 

  1. Document, refine and enhance payroll procedures for Exceptional Student Education (ESE) to ensure accurate bi-weekly payroll time reporting. This includes:  

    1. Coordinating with the Office of Human Resources and the Office of Finance to ensure payroll rosters and assignments are accurate.  

    2. Creating and deliver training to staff on payroll procedures 

    3. Conducting periodic audits to ensure compliance. 

  1. Document, refine and enhance procedures for budgeting, reporting as well as the purchasing of goods and services for ESE. This includes; 

  1. Conducting relevant budget analysis to be used for planning and decision-making 

  1. With ESE leaders, developing annual budgets and forecasts 

  1. Creating ESE financial presentation materials and delivering presentations to internal and external stakeholders 

  1. Coordinating the preparation of budget amendments 

  1. Facilitate mock budget presentations in advance of formal budget reporting 

  1. With ESE leaders, developing requirements for and draft Requests for Proposals (RFPs) 

  1. Coordinating with Procurement on the issuing and review of RFPs  

  1. Establish procedures and protocols for monitoring vendor invoicing and budgets, including leading monthly budget-to-actual review sessions with ESE leaders  

  1. Establishing and maintaining appropriate internal controls and system processes. 

  1. Creating and delivering training to staff on budgeting and purchasing 

  1. Conducting periodic audits to ensure compliance. 

  1. Assist with the development of key performance indicators (KPIs) or objectives and key results (OKRs) for ESE, track progress against those goals and implement corrective action plans to address goals that are off-track. 

  1. Use data to identify gaps in performance and recommend improvements and innovations to ESE leadership as it pertains to ESE financial practices. 

  1. Maintain adherence with Board policies, administrative guidelines, internal operating procedures, and make recommendations for improvements as needed.  

  1. Assist with financial audits. 

  1. Collaborate with ESE staff and other DPSCD colleagues; attend meetings as required. 

  1. Direct, manage, train, supervise and evaluate staff. 

  1. Serve as a liaison between DPSCD, Wayne RESA, and the Michigan Department of Education for ESE financial matters. 

  1. Supervise the preparation and ensure the accuracy of critical financial reports including, but not limited to: Act 18 final expenditure reports, interim expenditure reports, requested budgets for Act 18, and the Independence Paraprofessional (IP) reports. 

  1. Remain current on all federal, state, and local policies, rules and regulations as they relate to special education funding and school finance. 

  1. Performs other duties as assigned by the ESE Assistant Superintendent or designee. 

Security Clearance: 

Internal Applicants 

If you are a current Detroit Public Schools Community District employee, you do not have to submit to a new security clearance, unless your new role requires a different type of criminal background check. 

External Applicants 

In alignment with Michigan law, if you are hired to fill a position, you will be required to submit to a Detroit Public Schools Community District criminal background check. Information regarding required background checks will be shared at point of hire.

Method of Application: 

Applicants must apply through the online application system. Only applications submitted through the online application system will be considered for any posted position and all applications require a resume to be considered. 

Successful candidates are required to submit official transcript(s) at point of offer to hire. Teaching service outside of the Detroit Public Schools Community District must be verified by the applicant's prior employer(s) prior to hire. It is the applicant's responsibility to provide all documentation (including copies) as requested. 

Applicants requesting assistance during the application process should contact the Office of Human Resources via email at [email protected] or phone at (313) 873-6897. 

DPSCD does not discriminate on the basis of race, color, national origin, sex, sexual orientation, gender identity, disability, age, religion, height, weight, citizenship, marital or family status, military status, ancestry, genetic information, or any other legally protected category, in its educational programs and activities, including employment and admissions. Questions? Concerns? contact the Civil Rights Coordinator for more information at (313) 240-4377 or [email protected] or 3011 West Grand Boulevard, 14th Floor, Detroit MI 48202. 

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